Notes From Board Meetings

Attendees: Jeff Zimmerlee, Don Chewning , Carol Eversen, Betty Bittner, Ned Jacquart, Dennis Swetlik, Dick Nitsch and Colleen Inman
The meeting was called to order at 12:05 pm.
Ned presented the treasurer’s report. As of 1/16/2008; there is: $1,810.03 in checking; $1,274.00 in savings and $15,054.12 in the scholarship fund.
Election of officers: Tim Schroeder has volunteered to fill the upcoming vacancy of Carol Eversen. Jeff Dawson has also volunteered to fill a vacancy on the board. The slate of officers for 2008-2009 are: Betty Bittner, Past President; Dennis Swetlik, President; Jeff Zimmerlee,President-elect; Ned Jacquart,Treasurer; Colleen Inman, Secretary ; Don Chewning , At-large; Tim Schroeder, At-large; Dick Nitsch, At-large; Jeff Dawson, At-large.
The proceeds from the 2007 Packer stand are $2,195.87 plus tips.
Betty discussed plans for celebrating the club’s 85^th birthday in February.
Betty discussed the Rotary International Convention. Dennis expressed interest in attending the convention. Don Chewning motioned for the club to pay travel and room and board expenses to send Dennis to the convention. Motion was seconded by Dick Nitsch. Motion carried.
Betty reminded the board that the district conference is scheduled for May 16 and 17. She would like to see a good representation of our club at the conference.
The board discussed the results of the preliminary vote of which charity to give the proceeds from the annual dinner. Motion made by Don and seconded by Jeff to vote at the next general meeting between Domestic Violence Center and Woodland Dunes. Motion carried. There will a lot of support for a clock in Central Park ; however, it was suggested that this be funded separately and not through the annual dinner.
Meeting adjourned at 1:10 p.m.

Two Rivers Rotary Board Minutes November 29, 2007

Attendees: Jeff Zimmerlee, Don Chewning , Carol Eversen, Betty Bittner, Ned Jacquart, Dennis Swetlik and Colleen Inman
The meeting was called to order at 12:05 pm.
Betty discussed the 11 responses to the membership survey. She will ask Tom Finley to email the survey to all members so those member who did not attend Monday’s meeting would have it to complete.
Betty discussed the Early Literacy Simplified Grant for the Lester Public Library. Thank you to Jeff Dawson for submitting the grant.
To date, we have collected approximately $1,500 for the Packer stand this year. Betty questioned whether we want to do it again next year. Motion by Jeff Zimmerlee to discontinue the Packer stand; motion was seconded by Don Chewning . Motion carried.
Dennis Swetlik brought up the housing issue for Lui. Dennis’ family has hosted Lui since he arrived and is looking for someone to host Lui starting early January. The Hans Schlegel family has expressed some interested in hosting Lui. Dennis will follow-up with the Schlegel’s. Ned will contact someone from Roncalli to see if they would be interested.
The date for the annual dinner is April 6. Betty will ask members to prepare a list of possible charities for the dinner. We will prepare a list, allow for discussion and then vote the following eek.
Don Chewning presented the Articles of Incorporation for the club foundation as a not-for-profit organization. Don requested board approval to file the articles with the State. It takes 6 to 9 months for approval. By-laws are not necessary to file at this time. Motion by Ned and seconded by Dennis for Don to submit paperwork. Motion carried.
Meeting adjourned at 1:10 p.m.

Two Rivers Rotary Board Minutes August 16, 2007

Attendees: Jeff Zimmerlee, Don Chewning, Carol Eversen, Betty Bittner, Ned Jacquart, Dennis Swetlik and Colleen Inman
The meeting was called to order at 12:05 pm.
The board reviewed the treasurer’s report. Dennis motioned to approve the treasurer’s report and Don seconded. Motion carried. Ned reminded the board that we owe the city our final payment of $5,000 for the bike trail.
The board discussed the “retired” status within the club. It was recommended that we refer to this as a “senior” status and not “retired.” Don volunteered to write up a definition of “senior” status for all club members to clear up the confusion.
The board reviewed the committees and recommended a chairperson for each committee.
We were awarded a district grant in the amount of $1,287.90 for the program at the library which Jeff Dawson submitted.
There was a brief discussion about Lobster Fest. There will be trial run on Wednesday, August 22.
Betty asked if our club would fund one-third of the cost of a shelter box. The box would be on display at Lobster Fest and each club would contribute one-third of the cost. Don motioned to contribute $334; Carol seconded. Motion passed.
It was suggested that an article/press release be submitted to the paper for this years officers. Dennis was hoping to have an article in the paper about Lui’s arrival.
Meeting adjourned at 1:10 p.m.

Two Rivers Rotary Board Minutes July 19, 2007

Attendees: Jeff Zimmerlee, Carol Eversen, Betty Bittner, Dennis Swetlik , Dick Nitsch and Colleen Inman
The meeting was called to order at 12:05 pm.
It was suggested to have the HTR take a picture of us presenting a check to Habitat for Humanity for the disbursement of funds from the annual dinner. Don Chewing and Tim Schroeder should be in the photograph.
Scholarship committee: Dick will check into the application and selection process for awarding scholarships to graduating seniors. Betty will contact Brian Duebner (2007 recipient of our scholarship) and his parents to attend a Rotary meeting.
Requests for donations/funds: We should reply to all requests for funding whether we help fund or not. Betty will write letter and use Rotary stationary.
The board discussed attendance of our membership. Betty will call members who miss three consecutive meetings.
Dennis motions to accept the resignations of Dale Miller and Jay Streu ; Dick seconded the motion. Jeff made a motion for the club to pay $150 for Rotary to provide a four-some for the Raider Rally Golf Scramble on Friday, July 27.
Dennis motioned to adjourn; Jeff seconded.
Meeting adjourned at 1:10 p.m.

Two Rivers Rotary Board Minutes May 17, 2007

Attendees: Jeff Zimmerlee, Don Chewning, Carol Eversen, Betty Bittner, Ned Jacquart and Colleen Inman
The meeting was called to order at 12:05 pm.
The board reviewed the treasurer’s report. Don motioned to approve the treasurer’s report and Carol seconded. Motion carried.
Dennis Swetlik has been voted in as president-elect. Dennis will be added to the board of directors. Sarah Gallagher will replace Dennis as Exchange Committee chair.
Betty suggested that each new Rotary member be assigned a mentor. The board agreed. Mentors will be assigned alphabetically.
We received a letter from Sharon Welhouse regarding infant simulators used at the high school. The board suggested that we invite Sharon to provide a program on this topic for the entire membership.
Jeff Dawson has written a grant for Motor Enhancement Tool (educational play equipment) for active use in the Youth Services Area of the Library. The grant request is for $1485.93. Don motioned to submit the grant proposal for funding to the District. Colleen seconded the motion. Motion carried.
The board discussed the presidency left vacant by Tom Franz for the remainder of 2006-2007. Colleen motioned to have Betty Bittner complete this term; Ned seconded. Motion carried
Don will write a letter to Tom Franz regarding his termination from the club.
Don will write a letter to Dave Hartman concurring this retirement status.
The board discussed our by-laws regarding the scholarship the club awards to a high school student. Don made a motion to recommend a change to the by-laws to read that the club will award one recipient a $1,000 scholarship. Jeff seconded the motion. Motion carried. This will be taken to the general membership for approval. The board also recommended that the by-laws be changed regarding the reference of “vice president”. Since we don’t have a vice president, the by-laws would be changed to “president elect.” This will also be presented to the general membership for approval.
The board discussed forming a scholarship committee. Jeff volunteered to talk to Jeff Dawson, John Bodwin, Diana Schultz and Dick Nitsch about serving on that committee.
Betty questioned whether we should be more involved with the Interact Club.
Betty announced that the District Governor’s official visit is scheduled for October 1. He would like to meet with the entire board at 11:00 a.m.
Meeting adjourned at 1:10 p.m.

Two Rivers Rotary Board Minutes- April 11, 2007

Attendees: Ron Stangel, Carol Eversen, Betty Bittner, Dick Nitsch and Colleen Inman
The meeting was called to order at 12:10 pm.
The board discussed possible candidates for the 2007-2008 President-elect. The nominating committee is made up of the past three presidents. Ron Stangel volunteered to contact Jim Lester and request his assistance in finding a president-elect.
Carol Eversen made a motion to approve Jeff Dawson’s transfer to our Rotary club. Ron Stangel seconded the motion. Motion carried.
Betty Bittner recommended that new members be assigned a mentor from within the club. All board members agreed.
Betty Bittner read a letter received from the Two Rivers High School regarding infant simulator. After discussion, the board recommended a donation of $500 which covers the cost of one infant simulator. Ron Stangel made the motion to take this recommendation to the general membership; Colleen Inman seconded. Motion carried.
Meeting adjourned at 1:10 p.m.

Two Rivers Rotary Board Minutes January 18, 2007

Attendees: ttendees: Tom Franz (Presiding), Carol Eversen, Don Chewning, Kim Henning, Tim Schroeder, Ned Jacquart and Colleen Inman
The meeting was called to order at 12:10 pm.Kim Henning expressed his concern about becoming President of our club and then being unavailable for he next four months. Dave Hartman has agreed to fill in for Kim during his absence; however, Kim doesn't feel comfortable being gone for that period of time. He's asked for someone to take the Presidency for 2007-2008 and he'd be President in the future.
A few names were suggested and various board members would contact those people. This will be discussed at next week's general membership meeting.
Kim Henning and Dick Nitsch are working on forming a membership committee.
Tom Franz discussed a letter he received about sponsoring a fundraiser for the Harlem Ambassadors Show Basketball team. They are looking for someone to sponsor the event in September of 2007. The Manitowoc Sunrise club sponsors this event every other year. Ned Jacquart volunteered to talk to someone from the Sunrise club.
It was suggested that we form a Scholarship Committee to participate in the selection of the candidate for the scholarship we provide. This committee should also look at the amount of the scholarship.
The board discussed the annual dinner and potential causes. At the general membership meeting a ballot containing the potential causes will be distributed for the membership to vote. General consensus is that it should be a local charity.
Tom Franz stated that the membership of Tom Czerwonka and Ron Stangel should be listed a retired status.
Ned Jacquart motioned to adjourn, Don Chewning seconded.Meeting adjourned at 1:10 p.m. Next meeting is February 22, 2007 at Kurtz's.

Two Rivers Rotary Board Minutes October 19, 2006

Attendees: Tom Franz (Presiding), Carol Eversen , Don Chewning , Ned Jacquart, Jerry Klinkner and Colleen Inman
The meeting was called to order at 12:10 pm.
Don Chewning volunteered to talk to Sarah Gallagher and Rick Manchester about having our noon Rotary meetings in the Hamilton Community House.
Ned Jacquart reviewed the 2006/2007 budget. Don Chewning motioned to approve and Jerry Klinkner seconded the motion. Motion carried.
Tom Franz will talk to Betty Bittner about chairing a Scholarship Committee.
Tom Franz presented Tom Czerwonka’s resignation. This item is tabled, it will be discussed at the general membership meeting. The club needs to decide how to handle senior members and whether they need to pay for meals when they are not present.
Tom Franz is looking for someone to coordinate the Super Bowl raffle. It was suggested that we have raffle tickets available to sell when the people are picking up the roses.
Membership will be addressed at the next club assembly. We are still looking for a membership chairperson.
Carol Eversen brought up the issue of a wheel chair at Pick and Save which our club had donated in the past.
Ned Jacquart motioned to adjourn, Jerry Klinkner seconded. Meeting adjourned at 1:10 p.m.

Two Rivers Rotary Board Minutes September 21, 2006

Attendees: Tom Franz (Presiding), Carol Eversen, Jerry Klickner, Dick Nitsch and Colleen Inman
The meeting was called to order at 12:10 pm.
Dick Nitsch motioned to accept the resignations of Bobbe Teigen and Nick Niederlander. Carol seconded the motion. Motion passed.
Colleen and Carol volunteered to co-chair the rose sale.
The board agreed to sponsor a player in the amount of $250.00 for the Harlam Ambassador Basketball Scholarship. The player is a Two Rivers firefighter.
The board approved using the Bums and Brags money collected from the October 9thmeeting for the Rotary Rose Bowl Parade float.
The board agreed that the club would not participate in decorating of the Pinecrest Historical Village.
Tom discussed the need for the membership committee to be reinstated. A suggestion of having an “open house” meeting where we invite potential members was discussed. It was suggested that we have a list of Rotary projects available. Colleen will try to get a list of Two Rivers businesses from City Hall and/or the Chamber of Commerce.
The follow-up of Lobsterfest was discussed. A joint meeting between the three clubs is being planned.
Board meetings will be the third Thursday of each month. The next meeting is scheduled for October 19.
Jerry motioned to adjourn, Carol seconded. Meeting adjourned at 12:55 p.m.

Two Rivers Rotary Board Minutes, June 22, 2006

Attendees: Tom Franz (Presiding), Carol Eversen, Nick Niederlander, Jerry Klickner, Ned Jacquart, Don Chewning and Colleen Inman
The meeting was called to order at 12:10 pm.
Ned presented two checks; one to Foundation Hope and one to Main Street Program for car show sponsorship. Ned also proposed that we give something to the Indonesia club, as an adopt-a-club concept. Ned made a motion to give the Indonesia club $500; Carol seconded. Motion carried.
The board discussed goals and strategies for 2006-2007:
1. Form a relationship with Indonesia club
2. Work to ensure Lobsterfest is successful
3. Clean up bike trail – Don volunteered to coordinate trail clean up
4. High school scholarships – increase dollar amount of scholarships and get involved in the selection process.
5. Continue with the combined meetings with the other two Rotary clubs.
Don made a motion to cancel the Rotary meeting for July 3; Ned seconded. Motion carried.
Board meetings will be the third Thursday of each month. The next meeting is scheduled for July 20.
Jerry motioned to adjourn, Ned seconded.
Meeting adjourned at 12:55 p.m.

Two Rivers Rotary Board Minutes March 23, 2006

Attendees: Ron Stangel (Presiding), Carol Eversen, Nick Niederlander, Tim Schroeder, Jerry Klickner, Jerry Juckum, Tom Franz, and Colleen Inman
The meeting was called to order at 12:10 pm
Ron Stangel reported that the Packer stand would continue for another year because of the uncertainty of the success of the Lobster Fest. Ned Jacquart agreed to chair the Packer stand.
Tim Schroeder reported on the status of the fund raising dinner. Currently, there are 58 people signed up for the dinner. There are a number of nice auction items that have been donated.
We received an email that Ann Backus from Indonesia will be back in the area this summer. Jim Lester has asked her to provide a program on June 19.
The Lobster Fest fundraiser was discussed. The Board reviewed the proposed distribution of proceeds from the Lobster Fest.
Jerry Klinkner volunteered to replace Jerry Juckum as chair of the candy bar fundraiser.
The Board reviewed a proposed change to the bylaws for acquiring new members submitted by Jim Lester. Basically, the new member would be introduced at a regular club meeting one week and the membership would vote at the next regular club meeting. Nick Niederlander motion to incorporate this change; Jerry Klinkner seconded. Motion carried.
The Board discussed the Nigeria water project with our club contributing $600. Tim Schroeder motioned to provide $600 for the project; Nick Niederlander seconded. Motion carried.
Tim Schroeder motioned that the club pay for the registration fee for two club members to attend the District Conference on May 5-7. Carol Eversen seconded. Motion carried.
A question was raised regarding the selection process for the high school scholarships that we provide each year. Ron Stangel will look into this and report back at the next board meeting.
The next board meeting is scheduled for Thursday, April 20 at Kurtz’s.
Meeting adjourned at 1:05 p.m.

Two Rivers Rotary Board Minutes February 23, 2006

Attendees: Ron Stangel (Presiding), Carol Eversen, Nick Niederlander, Tim Schroeder, Jerry Klickner, Ned Jacquart and Colleen Inman The meeting was called to order at 12:10 pm.
The board discussed the suggestion from Tom Finley about purchasing pre-paid meal cards to encourage members to attend more meetings.
After discussion, the board felt that the current system works well. After discussion, Nick Niederlander motioned to remove Eileen Charles, Dick Forsythe and Jerry Fox from membership. Jerry Klickner seconded the motion. Motion passed.
Ron Stangel reported that the Packer stand would continue for another year because of the uncertainty of the success of the Lobster Fest. Ned Jacquart agreed to chair the Packer stand.
Tim Schroeder discussed the possibility of the proceeds from the annual fundraising dinner go to Katrina relief. Tim had talked with Greg Buckley about deferring our last payment from the Mariner’s Trail for one year until 2007. Greg said that would be fine. Tim motioned to take the proceeds from this year’s fundraising dinner go to Katrina relief. Jerry Klickner seconded the motion. The motion passed. Tim will present this at the next Rotary meeting.
The next board meeting is scheduled for Thursday, March 23 at Kurtz’s. Meeting adjourned at 1:10 p.m.

Two Rivers Rotary Board Minutes January 19, 2006

Attendees: Ron Stangel (Presiding), Carol Eversen, Tom Franz, Nick Niederlander, Tim Schroeder and Colleen Inman The meeting was called to order at 12:10 pm.
Ron announced the 2006 schedule for delivering Meals on Wheels. The schedule is: February 7-10; April 4-7; April 11-13; June 20-23; July 25-28 and November 7-10.
New member orientation was discussed and scheduled for February 6 at 11:00 a.m. before the regular club meeting. If necessary, February 13 was also scheduled for continuation of new member orientation. Tim will contact Jim Lester about updating of the member handbook.
The new board for 2006-2007 is: President-elect: Kim Henning; Treasurer: Ned Jacquart; Secretary: Colleen Inman; Directors: Jerry Klinkner, Carol Eversen, Don Chewning and Dick Nitsch.
Tim reported that the Mariner’s Trail dinner is scheduled for Sunday, April 2 at the Courthouse Pub. Tim encouraged board members to secure donations for the auction.
The board discussed the Lobster Fest scheduled for September 9. At the Lobster Fest meeting last week, it was announced that a meeting of the President and President-elect from each club would be scheduled to discuss how the proceeds from the Lobster Fest would be disbursed. Ron asked the board if they had any suggestions on this subject. The board agreed that it should be based on club participation. Similar to the disbursement of the Packer stand proceeds.
Tim talked about the Cool City Classic Car Show scheduled for June 24. He asked if the club would consider sponsoring this event. Tom Franz motioned to sponsor at the $200.00 level; Tim Schroeder seconded the motion. The motion carried.
Nick Niederlander motioned to accept the resignations of Dick Schultz, Mike Culligan and Jim Knight. Tom Franz seconded the motion. Motion carried.
The next board meeting is scheduled for Thursday, February 23 at Kurtz’s.
Meeting adjourned at 1:10 p.m.

Rotary Board Minutes October 26, 2005

Attendees: Ron Stangel (Presiding), Carol Eversen, Ned Jacquart, Jerry Juckem, Colleen Inman and Jerry Klinkner
The meeting was called to order at 12:15 pm. Ned Jacquart reported that the profit from Ethnic Fest is about $500. The Board questioned whether we should continue with this fundraiser. It is a lot of work for just a little profit. Jerry Juckem motioned to take the issue to the general membership to consider eliminating the booth at Ethnic Fest for 2006. Ned seconded. The motion carried.
The Board addressed an email received from Sarah Gallagher and a follow-up email from Dennis Swetlik. Last December, the Board approved giving four outbound exchange students $750 each. One student withdrew from the program and the club received the $750 back. Sarah suggested dividing the $750 between the three remaining students. Dennis suggested that the club should keep the $750. The Board reviewed the meeting minutes from December 2004. The meeting minutes stated that $750 would be given to each student; it did not say $3,000 would be divided between outbound students. The returned check of $750 will be put back into the club’s budget.
The board discussed the budget item for outbound exchange students. After discussion, Colleen Inman motion to budget $2,000 to be divided equally for all outbound students; not to exceed $1,000 per student. Any additional funding needs to be approved by the Board on a year to year basis. Jerry Juckem seconded. Motion carried.
Colleen presented an application of Jeffrey Zimmerslee as a new member. Jerry Juckem motioned to accept Jeff as a new member. Carol Eversen seconded. Motion carried. Jerry Juckem will be Jeff’s mentor. This application will be presented to the general membership at the next meeting.
Jerry Klinkner has contacted the Salvation Army for bell ringing. It looks like we will be responsible for Friday and Saturday, December 16 and 17. Jerry will confirm these dates.
The Board discussed ideas of how our club could help local families in need during the holiday season. Jerry Juckem volunteered to talk with Kim Henning and Scott Stevens and report at our next meeting.
Ned Jacquart reported that through bums and brags for September, we collected $368.50 for the Hurricane Relief fund. Ned will send a check.
Ned Jacquart reported that we received a request to sponsor the Youth League of the Two Rivers Recreation Department. Ned motioned to give $75 to the Youth League. Jerry Juckem seconded. Motion carried.
The Board discussed a letter from Tom Finley asking for help with the many areas he maintains for our club. Tom is asking to step back so he can spend more time with his wife. The Board acknowledged that we often take Tom for granted. Ron Stangel said he would discuss this issue with the general membership at our club assembly next week. Meeting adjourned at 1:40 p.m.

Rotary Board Minutes June 23, 2005

Attendees: Ron Stangel (Presiding), Tom Finley, Carol Eversen, Nick Niederlander, Tom Franz, Ned Jacquart, Jerry Juckum, Colleen Inman and Jerry Klinkner` The meeting was called to order at 12:05 pm. The purpose of this meeting was to layout the 2005-2006 activities and board responsibilities.
Ron Stangel announced that the membership goal for 2005-2006 is 41 members. The club received a resignation letter from Ann Duebner. Nick Niederlander made a motion to accept the resignation; Jerry Juckum seconded the motion. Motion passed. Jerry Juckum made a motion to remove Russ Goedjen from the club membership; Nick Niederlander seconded the motion. Motion passed. Colleen Inman made a motion to remove Rona Carr from the club membership; Tom Franz seconded the motion. Motion passed. Nick Niederlander volunteered to talk to Dick Forsythe about his membership. It was recommended that the Secretary send a note to members who have withdrawn their membership thanking them for their service within Rotary.
The Lighthouse Inn has asked the club for input for menu ideas. Anyone having ideas or suggestions for meals should contact Ron Stangel. Ned Jacquart made a motion to raise the cost of our meals from $7.75 to $8.00 per meeting effective July 1, 2005. Tom Franz seconded the motion. Motion passed.
The Rotary board meetings are scheduled for the 3rd Thursday of each month.
Board members offered suggestions for what our club should concentrate on during 2005-2006. Members agreed that combined meetings with the two Manitowoc clubs should continue. Tom Franz will look into scheduling/hosting the next joint club meeting. The meeting adjourned at 1:25 pm.

Rotary Board Meeting February 28, 2005

A brief Board Meeting was held on February 28, 2005 after our regular Rotary meeting. Attendees included: Ron Stangel, Nick Niederlander, Ned Jaquart, Jerry Juckem, Colleen Inman, Tim Schroeder and Tom Finley.
Nick Niederlander reported that one of the Manitowoc Rotary club’s is trying to get the three local clubs to have an assembly. They have scheduled an assembly for Thursday, May 5, 2005 (Now May12) at 12:00 noon at the Inn on Maritime Bay. This would give the three clubs a chance to meet, share ideas and network. Tim Schroeder made a motion to cancel our meeting scheduled for Monday, May 2, 2005 (Now May 9th)and attend the assembly on Thursday. Ron Stangel seconded the motion. Motion passed.
Nick Niederlander reported that Dick Forsythe has requested a change in category. Since he recently retired, he would like to be classified as a retired member and only pay for the meals in which they are in attendance. Rotary International has taken that category out of the bylaws and subsequently, we removed that category from our bylaws the last time they were revised. Nick Niederlander will talk to Dick Forsythe and explain the change.
Ned Jaquart made a motion to take $125 and send a student to the Badger Boys State conference this year. Jerry Juckem seconded the motion. Motion passed.
Nick Niederlander questioned whether we would sponsor a sophomore student for the Wisconsin Leadership Seminar. The board felt that we would.

Rotary Board Meeting December 13, 2004

A brief board meeting was held on December 13, 2004 after our regular Rotary meeting. Attendees include: Nick Niederlander, Ron Stangel, Tom Finley, Jerry Juckum, Colleen Inman. Guest include: Dennis Swetlik.
Dennis Swetlik addressed the board and asked for an increase in the amount of money we give to outbound exchange students. Currently our club gives $1,000 annually and that amount is split between all of the outbound students. This year there are four successful applicants and under our current allowance, they would each get $250. Jerry Juckem made a motion to increase the amount we give for outbound students to $750 per student. Colleen Inman seconded the motion. After discussion, the motion passed.
We received a request for donation from the Roger’s Street Fishing Village. At this time, the request was tabled and no action was taken.
Nick Niederlander presented a request to change the Senior Center Appreciation Dinner from what we’ve done in the past. The change would be to hold the dinner on the 2nd Monday after Easter, which is April 4, 2005. The lunch would be held at the Lighthouse Inn during our normal Rotary meeting time. The Lighthouse Inn would provide the lunch and Rotary would serve the lunch. Ron Stangel made a motion to implement this change and Jerry Juckem seconded the motion. The motion passed.

Board Meeting-August 26, 2004

Present: Jerry Juckem, Ron Stangel, Tim Schroeder and Colleen Inman - Guests: Tom Finley and Rona Carr
Presiding: Nick Niederlander
Ethnic Fest: Nick Niederlander is looking for someone to chair the Ethnic Fest activities.
We received $975 for a District Simplified Grant for TREP to purchase a copier, which leaves a balance of $325 to complete the grant for a total of $1300. Colleen Inman motioned to pay the balance of $325 and Jerry Juckem seconded. Motion passed.
Ron Stangel presented the Club=s Greeter Form. Jerry Juckem motioned to accept the greeter form and propose it to the club. Colleen Inman seconded the motion. Motion passed.
Ron Stangel presented a Directory of Club phone numbers list. After discussion, it was decided that the list should be centralized and kept up to day by the Secretary. A copy of the list will be passed around at the next club meeting for members to verify the information is correct.
Nick Niederlander discussed a letter he received from Rotary International asking for donations for the Rotary float for the Rose Bowl Parade. The board felt we have other obligations and priorities.
Nick Niederlander said the club will be assessed $12 per member for the conference to be held in Chicago. Ron Stangel motioned to bill each member for the $12 on the next billing statement. Jerry Juckem seconded. Motion passed.
Colleen Inman questioned whether club members have Rotary membership cards. After discussion it was agreed that we should offer cards to the members. Jerry Juckem motioned to spend $1 for each membership card and Tim Schroeder seconded. Motion carried.
Meeting adjourned at 12:50 p.m.

Board Meeting Minutes, Kurtz’s Bar and Deli, July 29, 2004, 11:45am

Members present were Nick Niederlander, President; Ron Stangel, Vice President; Ann Duebner, Past President; Colleen Inman, Secretary; Ned Jacquart, Treasurer; Tim Schroeder, Boardmember; Jerry Juckem, Boardmember and Brian Jensen, club member.
1. New Member approval. Colleen Inman announced that the Membership Committee had approved the application for membership of Tom Franz, Dick Schultz and Mike Culligan. The board then also approved the applications.
2. Budget for 2004 – 2005 The board approved the budget as presented by club treasurer Ned Jacquart. The budget was pretty much the same as last year except we won’t have a deficit but a bit of a surplus. This will be because of improved fund raising and we will only have to make one payment (rather than three as last year) on the Mariner’s Trail Outlook.
3. Ethnic Fest 2004. Ethnic Fest will take place on September 18th this year. It was decided that we would sell Kringles, Dairy Queen Dilly Bars, brats, burgers, chips and soda. We will precook the meat and sell it from Nescoes. Brian Jensen will do the set up work but we need someone else to actually be in charge on that day.
4. Dedication of Mariner Trail Outlook. The board decided to have the dedication of the Mariner Trail outlook on August 16th right after the noon meeting. Nick will arrange for Neil Rhines from the HTR to be there with a photographer to record the event.
5. Packer Stand volunteers: Nick asked board members to volunteer to be captains of individual Packer games. As captains they would recruit four volunteers for each game and make sure that the volunteers have the information necessary to participate. Nick will continue to let the Manitowoc Rotary club know the names of the volunteers.
6. Rotary International Convention 2005. To encourage participation in next February’s Centennial RI convention in Chicago, the board voted to pay 50% ($125) of the registration fee of the first two club members to decide to go.
7. Greeters Nick brought up a suggestion from Tom Finley that our club have greeters at the door of the noon meetings. They would greet the membership and help speakers find their way and introduce any guests during the meeting. Ron Stangel agreed to make up a list of members and dates when each would each will serve as our club greeter.
8. Next Meeting The next board meeting will be on Thursday, August 26th, 11:45 am at Kurtz’s.
9. Adjournment Meeting adjourned at 1:00pm

6/21/04 Regular Meeting

Ann Duebner made a motion that we accept the resignations of Jerry Guy, Chad Spaeth, and Julie Puestow. The motion was seconded and unanimously passed.

6/7/04 Regular Meeting

A resolution was passed at the District Conference business meeting for support of the 2005 RI Convention in Chicago. Each club will be assessed $12 per member based on membership as of June 30, 2004. Clubs will be billed with the first semi annual District billing for dues for the 2004-05 Rotary year (around August). NOTE: the original resolution was $12 per member for 2 years. Based on 38 members, our assessment will amount to $456. Ann proposed that we bill each member the $12 with the 3rd quarter dues. A motion was made and seconded and agreed to by voice vote to bill each member the assessment.

Rick Manchester will be ordering a bronze Rotary plaque to be attached to a boulder to be placed on the Rest area. The Rath family did not care for the idea of a piece of sculpture in memory of Hilary Rath and preferred the map of Lake Michigan. Rick is working with the Rath Family on designing the map. Ann told Rick, although the Rotary Board favored the sculpture, we could support either the map or the sculpture.

5/24/04 eRota-Notes-Two Rivers Rotary Awards Two Scholarships

Two Rivers Rotary, as is our practice, awarded two, $250 scholarships to Two Rivers High School, graduating seniors. This years recipients are Dylan Copeskey, 7136 Tannery Rd. #40, Two Rivers,who will be attending UW-Manitowoc and majoring in Business and Andrew Tice, 2517 Lincoln Ave.,Two Rivers who will be attending UW-Whitewater, majoring in Management Computer Systems.

4/28/04 Rotary Board Meeting at 11:45 a.m. – Kurtz's

Present: Ann Duebner, Nick Niederlander, Bob Gahl, Ned Jacquart, Jerry Juckem, Tim Schroeder, Ron Stangel, Rona Carr, Colleen Inman, Tom Finley; Jerry Klinkner. Absent: Dave Hartman
Financial Update: · City will be billing us for 1 more installment for the Rest Area. This will bring us up to date. We previously paid 2 installments (2002, 2003) and now we will make one more (2004). We will owe 2 more installments on the project.
Request for Funding: · A request for funding from Ben Holzer, sophomore at Two Rivers High School, for participation in an Accelerated Learning Program (ALP) as part of the Wisconsin Center for Academically Talented Youth was denied. This is essentially a college credit class and it was felt honoring this request could open us up to too many similar requests in the future.
Rest Area: · Rick Manchester was in attendance at the meeting. Discussion ensued as to how to finish off the Rest Area. We talked about a sun canopy, a map of Lake Michigan, or a metal statue. The group is leaning toward a statue. In addition, Jim Rath has contacted the City to add a minimum of $6,000 to this project. Rick will work with Jim on this donation and the money will go toward the statue. Four metal benches will be added to the site (2 with backs and 2 without). The Rotary emblem will be displayed on a large boulder (Rotary Club to come up with the metal emblem to attach). Rick will coordinate the selection of the statute and the private donation from the Rath Family.
Membership Committee: · Rona provided an update on the planned activities of the Membership Committee which she will be discussing with the club in the near future: o Fireside Chats – Jim and Barbie Lester have agreed to host a Fireside Chat for members who joined the club within the past 2 years. o Rotary Pins – Members who do not wear their Rotary Pins to meetings will be fined $1.00. They will get 1 warning at which time they will be given a “get out of jail card – free”. The second time, they can turn in their card (or pay the $1.00 if they don’t have their card with them) and the third time they are fined a $1.00. The fine money will be put toward a special membership incentive. o Membership Drive – The club will be broken down into 4 teams for a membership drive. This activity will take place in June/July/August (which is membership month).
Miscellaneous: · A discussion ensued on club participation and the varying levels of participation from its members. Some believe the club is not very successful because of the lack of participation and the continuous extra effort it takes to get anything accomplished. Others believe the club is as successful as its members want it to be and are content with the varying levels of participation. This will be a discussion topic at our regular meeting on May 10.

3/22/04 Board Decision on Some Spending Issues

On 3/22/04 Nick Neiderlander reported that the board voted to appropriate funds in the following events: $125 to the Two Rivers Fire Department for safety programs, $225 to the Badger Boys, $50 for the Two Rivers High School Senior Lock-in, $50 for the Two Rivers High School Post Prom Party

Rotary Board Meeting March 10, 2004 - 11:45 a.m. – Kurtz's

Present: Ann Duebner, Nick Niederlander, Bob Gahl, Dave Hartman, Ned Jacquart, Jerry Juckem, Tim Schroeder, Ron Stangel, Rona Carr, Colleen Inman, Tom Finley. Absent: Jerry Klinkner
Financial Update · Ned to revise the budget removing the projected Rummage Sale profit. · Four months of financial statements submitted for review and signature.
Bike Trail Dinner · Must have a minimum of 50 people; count to date is at 21. · Members who cannot attend will be strongly encouraged to make a $50 donation.
· Public Relations
o HTR and Chronicle printed a picture and an article advertising the dinner.
o Sent a PSA to the radio and Colleen is going to see if we can get Tim on the Breakfast Club
o Colleen will contact the local cable TV station
o Other members volunteered to make additional contacts to the Manitowoc Club, local Rotary clubs, John Rummele, John Jagemann, etc. in hopes of generating more interest.
DRAFT By-Laws · Ann to get copies of the “draft” By-Laws for distribution at Monday’s meeting so that members would have a chance to review them prior to the Club Assembly scheduled for Monday, March 22 (UPDATE: The Club Assembly may be postponed as Rick Manchester would like to make a final proposal for the Rest Area; Nick is checking to see if he is available on the 22nd).
Membership Committee · Dave to provide Rona with a list of new members over the past 2 years so she can set up a fireside chat and arrange Red Badge talks. · Rona will be scheduling a Membership Committee Meeting in the near future.
Granola Bars – The sale is going good; Bob is going to see if he can get additional bars (particularly the fruit bars). Anyone who wants a box should see Jerry Juckem.
Sr. Dinner – Date of this event is April 18. Note from Sarah indicated that the cost of the meal went up to $7.25 per plate. Tom will be asked to get a sign up list going for servers. Doug and Jerry P. are working on collecting ads.
Slate of Officers – The slate of officers will be voted on at the next regular meeting. We still have a vacancy for the position of Secretary. Colleen indicated she would still like more information; Dave will meet with Colleen to discuss the position after the next regular meeting.
Action Items · Motion by Dave, seconded by Jerry J. to match the donation of $78 for the Rotary Family in Wisconsin that lost their home and all of their possession in a fire; motion carried unanimously.
· Motion by Ned, seconded by Tim, to donate $120 to the Fire Department Safety Program; motion carried unanimously.
Next Meeting Date Scheduled for Wednesday, April 28 at 11:45 a.m. at Kurtz’s

Rotary Board Meeting January 21, 2004

Present: Ann Duebner, Dave Hartman, Jerry Klinkner, Jerry Juckem, Tim Schroeder, Ron Stangel, Jerry Juckem, Rona Carr
Absent: Nick Niederlander, Ned Jacquart, Bob Gahl, Tom Finley, Colleen Inman
Rest Area: · Invoice received for 2002 and 2003 payment. · Rick Manchester will be sending Ann a copy of a proposed layout for the Rest Area.
Bike Trail Dinner: o Date set for March 28; opted not to go with April 3 because of the way Easter Break falls for the schools. o Price of dinner will be $60, which is $10 less than last year. We were able to reduce the cost of the dinner by $10, so our profit on the dinner will still be $25. Menu will include 3 items: Prime Rib, Orange Roughy, and Stuffed Chicken Breast. Motion by Jerry Juckem, seconded by Ron Stangel, to reduce the cost of the dinner to $60; motion carried unanimously. o Dave is working on getting more auction items. o Tim will work with Colleen on advertising and promotion of the dinner.
Badger Boys: – Motion by Jerry Klinkner, seconded by Jerry Juckem, to approve the donation of $225 toward the Badger Boys program; motion carried unanimously.

Slate of Officers for 2004-05
President Elect- Ron Stangel	Secretary- Colleen Inman (Bob G. is confirming this	Board Members- Rona Carr & Jerry Juckem

Membership Committee – Rona is considering the following items and will develop some type of New Member checklist: · Rona is working with Jim Lester to update the handbook (Rona needs a copy of the handbook). · Reinstate Fire Side Chats · Meet with new members one-on-one for orientation · Reinstate Red Badge Talks · Immediately assign new members to a committee · Make sure name tags are ordered quickly · Require members to wear their Rotary Pins (small pin – not the name tag) at each meeting or assess a fine · Assign a member of the Membership Committee to serve as a mentor for new members
Public Relations Committee – No Update
By-Law Review – · The Board reviewed the modified By-Laws. Dave Hartman had Jerry Fox review the By-Laws and he only suggested one additional verbiage change. · By-Laws with proposed modifications will be circulated to the entire membership in February. We will use the Club Assembly Meeting in March to vote on the By-Laws. · Dave worked with Jerry Fox on revising the Student Loan portion of the By-Laws. This section will be changed to Student Scholarship. o (1) $500 Scholarship awarded per year from the interest/principal; this would replace the existing $250 scholarship that is awarded on an annual basis. o Appoint a Scholarship Committee to define the scholarship eligibility criteria, define program guidelines, and briefly document the history of the Student Loan Fund and the transition to the Scholarship Fund. o Dave is in the process of revising the verbiage for this portion of the By-Laws.
Foundation Giving Rectification – Motion by Tim Schroeder, seconded by Jerry Juckem, to rescind an early motion to assess each member $5 quarterly to be given to the Foundation; motion carried unanimously.
Rummage Sale · Suggested spaces for the Rummage Sale included a side area on the Pietroske building downtown or the old library.
Granola Bars · We currently have requests for 8 boxes which Jerry will try to get ready next week.
Financial Update - None

Rotary Board Meeting December 17, 2003

Present: Ann Duebner, Bob Gahl, Dave Hartman, Jerry Klinkner, Jerry Juckem, Tom Finley, Colleen Inman
Absent: Nick Niederlander, Ned Jacquart, Ron Stangel, Tim Schroeder, Rona Carr
Financial Update:·Financials Not available. · Repayment of the Student Loan fund is on hold. · Ned to move forward with the per meal charge of $7.75 effective January 1, 2004. · Student Loan Fund: o Dave Hartman and Bob Gahl provided some history: o Fund was developed on June 29, 1931; members chipped in to develop the fund. o Some language of the original fund development has been modified throughout the years (i.e. when balance hits $10,0000, change account to a trust): o Balance in 1956 was $8,000: o Balance in 1962 was $11,400. o All student loans have been paid back with the exception of 1. o Dave will work with Jerry Fox to determine what we can do with this money. Discussion centered on the potential of leaving the principal in tack without paying back what has been removed and transferring the annual interest to the operating budget. Rest Area · Ann meeting with Rick Manchester on Monday, December 22: o UPDATE – Ann met with Rick and reviewed the original proposal given to the club by the City of Two Rivers. She also gave him a copy of the letter written to Greg Buckley outlining the items that are missing and a copy of the literature on the Rotary benches. · Rick to develop a plan for finishing the Rest Area. Discussion centered on adding benches, garbage receptacles, and a display map of Lake Michigan (in place of the Interpretive Pylons which were initially proposed by the architect, but nobody really knows what their purpose is). Benches to be a combination of Rotary Benches and decorative benches that tie with the rest of the trail. ·Action: Determined that the bike racks have indeed been installed and are simply a few poles with loops on the side to which a bike can be locked. · Rick to make sure the club is billed for 2002 and 2003 (bill received 12/23/03). Public Relations: · Discussion centered on the potential of getting some public relations out of the club's Salvation Army Bell Ringing efforts as the Rotary Club has, in the past, been one of the leading profit generators for this effort. It was later noted that the club’s total donations may be inflated by a few large individual donation from club members.. Membership Committee – No Update. Foundation Giving Rectification – The decision to charge club members $5/quarter as a donation to the Foundation is on hold. This is a means of ensuring 100% club participation in the Foundation. · UPDATE – Jim Lester did an excellent job leading the club's Foundation Fund Drive. Two-thirds of the members participated in the effort donating a total of $3,550 annually, which equates to $96 per member. The original goal was $3,500. It was estimated that without the special drive about $1,000 would have been donated by the club annually. Student Recognition Program: · Ann to move forward with the criteria for the program. · Applications will be sought from the Two Rivers High School and in future years, the program will be expanded to include applicants from Roncalli High School and Lutheran High. · Criteria to center around leadership, community/school service, and interest in world service by having the student write a short essay about their interest in service at the community and world levels. Wauwatosa Fund Raiser: – Additional information was sought on this fundraiser, but it was deemed to be too late to participate prior to the holidays. The fundraiser involved the sale of nuts as gifts for employees or family members. By-Laws: – A "draft" copy of the By-Laws will be available for club members in the near future. Work needs to continue on the Student Loan section; Dave Hartman working with legal counsel of this issue. Rummage Sale – Sarah will head up this effort again with the sale scheduled for some time in March. It was suggested that Bob Pietroske be contacted for use of the back side of the building we used last year. Clubmate Software – A copy of the software has been downloaded, but Dave cannot get it to work properly yet. Monthly Attendance Reports – Reminder that monthly attendance reports should be submitted by the 15th of each month to RI. Granola Bars: · Bob Gahl has obtained cases of granola bars at no cost. These bars a labeled indicating they cannot be sold, however, other organizations have been giving them away for a nominal donation and have made significant dollars. · It was discussed that we will get some coffee cans covered with a sign indicating this is a Rotary Fundraiser asking for a 25 cent donation for each bar (Tom to make the sign). · Jerry Juckem. offered to make some wood display boxes to put the bars in. · Ann will see if she can get some 3/8" scrap lumber to make the boxes from.

Rotary Board Meeting November 26, 2003

Present: Ann Duebner, Bob Gahl, Ned Jacquart, Jerry Juckem, Tom Finley, Colleen Inman
Absent: Nick Niederlander, Ron Stangel, Jerry Klinkner, Tim Schroeder, Dave Hartman
Financial Update: o A copy of the payables were presented, reviewed, and authorized by Ann and Bob. o A copy of the latest Balance Sheet and P & L were reviewed. o Meal Expenses - Currently pay $6.25 per person for meals with a minimum of 30 people. Not getting 30 meal paying members at each meeting, so with the gratuity, the actual cost per meal is $7.55. We are currently billing $7.00 per meal. o Ned to contact Jean Pelischek to see if we can lower minimum to 25. o Motion by Jerry J. and seconded by Colleen to increase the meal charge to $7.75 per meal effective January 1, 2004; motion carried unanimously. o As part of the By-Laws review, the Board will review language related to those exempt from paying meal costs. Those currently not being billed are Senior Active members not in attendance, members with an approved leave of absence, clergy, and the club treasurer and secretary. o Student Loan - Balance due to the student loan account is $6,425.05. The Board agreed to make quarterly payments of $250 back to the student loan account. The Board will review the budget at the end of the year to determine if any additional funds can be applied to this debt. oMain Street Pledge - Ned noted that the club made a 4-year commitment of $575 per year to the Main Street organization for the stage used for Ethnic Fest. Year 1 was paid as invoiced in the amount of $575. In Year 2, the club was never billed. In Year 3, the club was invoiced for $500. This year the club paid $650 ($575 for a year’s payment plus $75 for the previous year’s payment that was billed incorrectly). The club still owes one more payment of $575 for this commitment, which is part of the annual budget. o Ethnic Festival- Budgeted with a profit of $230. Actually profit will be somewhere in the neighborhood of $300-$400. We still have Kringles left to sell. o Annual Budget - Ned provided an updated copy of the Annual Budget, which showed a profit of $2,100 this year after all of our commitments. From this $2,100 will come the quarterly payments of $250 to the Student Loan fund leaving a balance of $1,100. o Outstanding Dues – We currently have one non-active member who owes for 4 quarters of dues totaling $613.00. Ann will contact this person to find out what their membership intent is. The amount owed reflects dues and meals.
o Rest Area: Ann followed up with Greg Buckley in regard to the letter she sent him about the Rest Area being incomplete, but has not received a response. o Bike Trail Dinner - April 3; Tim volunteered to contact the Courthouse Pub to schedule date, but was not present to provide an update. Tom Finley will find out what the maximum capacity is there. Discussion ensued on lower the cost of the meal to attract more attendees for purposes of a better auction. Eliminating the hors-d’oeuvres would help lower the cost.
Membership Committee o Ann to seek a new Committee Chairperson to work on developing an orientation program/plan.
Public Relations Committee o The committee met on November 25. - A standard press release format on letterhead has been developed. In addition a standard tag line has been put together to be used with all press releases. Text for press releases can be sent to Tom Finley, and he will format appropriately and will forward to the media. - The committee will be putting together a media plan for the Bike Trail Dinner to include radio and print advertising. - The committee felt it was important to support local functions (i.e. Xmas parade) with a standard 2 x 2 ad. It was noted that we used one last year several times. Ned indicated that there is money in the budget under Misc. for a small amount of advertising. - We will be working on getting an article published highlighting Marcelo’s new host family.
Resignation o The Board recognized John Zeldenrust’s resignation. No formal action is required. Bob already notified the membership at a regular meeting several weeks ago.
Nominating Committee o Reminder to Bob that he and Tim Schroeder and Kim Henning need to have a slate of candidates ready for a January election for 2004-05 officers.
Foundation Giving o The Board discussed whether or not they should rescind their vote to increase dues by $5.00/quarter to be given to the Foundation in light of the new Foundation campaign that has been launched. The Board will review this issue at a future meeting.
World Affairs Seminar o Currently budgeted at $350, which normally allowed us to send our foreign exchange student (free) and one other high school student. The fee structure has changed for the World Affairs Seminar, and based on the Board’s interpretation, the cost for 2 individuals will be $455 ($100 for the first individual and $355 for the second – if paid by March 1). Ned will adjust this in the budget. o Brief discussion ensued on developing a student service recognition program and using the attendance at the World Affairs Seminar as the reward (and perhaps a plaque and recognition at a weekly meeting). Ann has gathered some information from other clubs and will put together an initial proposal for club review. Developing such a program would also count toward our Presidential Citation.
Service Hours o The Board discussed a program used by one of the Sheboygan Clubs as a means to gain more member participation. The Sheboygan Club requires every member to provide 14 hours of service each year (does not include regular meetings, committee meetings, or board meetings). Members who do not have their 14 hours in at the end of the year are assessed a fine of $10/hour. The Sheboygan Club President indicated that last year they only fined 2 individuals and both paid. Consideration should be given to developing such a program for our club and perhaps this is something that could be implemented for the 2004-05 Rotary Year.
Wauwatosa Fundraiser
o The club discussed an offer to participate in a fundraiser sponsored by the Wauwatosa Club. The fundraiser is involves selling gift boxes of nuts, chocolates, and caramel corn, which would make great gifts for home or at the office. For everything we sell, we would make a 30% profit. This fundraiser is ongoing and gift items can be ordered at any time by faxing in an order form. The Wauwatosa Club then forwards proceeds to individual clubs on a quarterly basis. Ann will get more information on how long it takes to get the items.
Rummage Sale o The Board would again like to hold a rummage sale in March. Sarah will be asked to chair the project. A brief discussion centered on a location for the sale with the most likely locations being one of the churches.
Misc. o Jerry Juckem graciously agreed to be our club’s song leader, and Bob Gahl agreed to be his backup.

Rotary Board Meeting October 29, 2003

Present: Ann Duebner, Dave Hartman, Ned Jacquart, Jerry Klinkner, Tim Schroeder, Jerry Juckem, Tom Finley. Absent: Nick Niederlander, Bob Gahl, Ron Stangel, Colleen Inman
Financial Update o A copy of the payables were presented, reviewed, and authorized by Ann and Dave. o A copy of the latest Balance Sheet and P & L were reviewed. o Ned will email Ann on -- Data related to the money owed back to the student loan fund along with a quarterly pay back plan. -- Revised copy of the 2003-04 budget -- An analysis of the meal plan
Ethnic Festival o No final accounting of Ethnic Fest yet as we need to bill for the Kringles. o Ned has a supply of canned soda left from Ethnic Fest, but noted most of the cardboard containers were destroyed from the rain. Ned will sell the soda to his company and let us know what was remaining.
Rest Area o Ann sent a letter to Greg Buckley with information about the Rotary benches, as well as an inventory of the items missing at the rest area based on the original proposal approved by the Club as part of the $25,000 commitment. There is approximately $7,350 worth of items missing yet. Ann shared a copy of the letter. oTim indicated he would contact the Courthouse Pub to schedule the date for the Maritime Bike Trail Dinner. We were initially looking at April 25, but after further discussion it was determined that April 3 would be better as the 25th is the same day as the Roncalli Auction. Tim will find another club member to help him plan the dinner. Dave Hartman indicated that he already has several items in for the auction including another autographed Tiger Woods picture.
Membership Committee o Committee has not yet met. Tim agreed that we should try to find another club member to head up this committee. It was suggested that Rona Carr be asked. It is important for this committee to develop an orientation plan before we continue to pursue additional new members.
Public Relations Committee o No report; no committee meeting yet.
Audit Committee o The By-Laws indicate that we either need to have an outside audit or an internal audit committee. It was suggested that we ask Dennis Swetlik to chair the Audit Committee
Nominating Committee o The By-Laws indicate that a Nominating Committee should put together a ballot of candidates for office next year to be voted on at the end of December (or early January). In the past, the past 3 presidents formed the Nominating Committee. This means that Bob Gahl, Tim Schroeder, and Kim Henning are this year’s Nominating Committee.
Presidential Citation Requirements and Goals o The Board reviewed the requirements for the Presidential Citation. One item that we need to develop is a community recognition program of some sort. Two suggestions included: o Sr. Volunteer of the Year to tie into the Sr. Banquet o Youth of the Year based on community service, school activities, and academic o Developing an orientation plan is necessary for the Presidential Citation. o Continue to support Polio Plus o 100% participation in giving to the Foundation’s Annual Fund: o Motion by Dave, seconded by Jerry, to increase the quarterly dues by $5 with that money going to the Foundation. Motion carried unanimously. The new dues will be $40 per quarter effective January 1, 2004. o An additional line will also be added to the bill so that you can easily add a Foundation contribution or a Polio Plus contribution. o Continue to raise money for the Centennial Project o Continue participation in Meals on Wheels o Develop and initiate a new project in support of vocational service – DONE – Simplified Grant Literacy Program at the Lester Library o Increase membership by 2 – DONE, as long as we maintain the existing membership. o Involve new members in committee work or service projects o Establish a Family of Rotary Committee to assist with club projects and activities in support of club members and non-Rotarian members of the extended Rotary Family. o We have currently had family participation in the Packer Concession Stands, Ethnic Fest, Meals on Wheels, Youth Exchange, and the Cancer Walk
Motivating people to participate to make the club more effective?? oWe continue to struggle to have functioning committees. Dave Hartman has the program in early December and it was decided that during that meeting he would facilitate the meeting of the various club committees to get the ball rolling. o It was noted that Jim Lester would be working on some Foundation initiatives when he returns from vacation. o Ann noted that District Foundation Report shows that we only donated $100 in 2002-03 to the Annual Fund and $250 to the Restricted Fund (Polio Plus). Ned noted that he first sent in the 2002-03 contributions in July/August, which consisted of $1,350 to the Annual Fund and $757.75 to the Restricted Fund (Polio Plus). However, he noted that between July 2002 and June 2003 he submitted $1,100 to the Annual Fund and we were only credited for $100. Ann will be requesting a detailed summary of giving by member from the Foundation so we can rectify this issue.

Rotary Board Meeting September 24, 2003

Present: Ann Duebner; Nick Niederlander; Bob Gahl; Dave Hartman; Ned Jacquart; Ron Stangel; Jerry Juckem; Colleen Inman. Absent: Jerry Klinkner; Tim Schroeder
Finances – Ned presented an updated indicating things look pretty good. He indicated that he has several other financial reports that he will provide copies of at a future meeting.
Ethnic Festival – We grossed $907.00 the day of the festival and have additional proceeds from the sale of Kringles over the past several weeks. A complete accounting of this event is not yet available. Some of the known expenditures included: Kringles - $1,800; Meat - $138; Pick’n Save - $330. Several members need to be billed for excess soda and water that they took home after the festival.
Kringles – Bob reported that we have about 30 boxes of Kringles left (out of apple and cream cheese). It was decided that next year we would have Kringle presales prior to Ethnic Festival. Presale price would be $7.00 and at the festival they will sell for $8.00
The Osthoff Resort (Elkhart Lake) – Bob was approached by an Osthoff representative at the Ethnic Festival inquiring if our club would sell Kringles at their 10-day event (December 5-14). Approximately 10,000 high-end buyers attend the event over the 10-day period. We decided to pass on this opportunity because of the people power needed to staff the stand. Suggested that they contact the Plymouth Club.
Applefest (October 11) – Dave Hartman is going to see if he can come up with something that we can do for Applefest.
Literacy Project – Motion by Ned, seconded by Dave, to approve an expenditure of $400 for the literacy project. This donation from Rotary, in addition to the $750 from the District Simplified Grant and several other donations obtained by Nic will complete the funding for the proposed literacy project at the Lester Library.
Bike Trail Rest Area – Ann contacted Greg Buckley about the rest area. Rotary has not yet been billed because the city didn’t feel they were finished with the project. Greg indicated they are open to using the Rotary benches; Ann will provide him with the information. The city will purchase the benches in place of the originally proposed benches. Greg would also like to mark the area as being sponsored by Rotary in some other way. He suggested having Rotary in metal letters along the stone wall. Once the city has the bench information, they will have their designer relook at the area for additional suggestions. The city will bill us for 2 payments once the bench issue is resolved. Ned also noted that we are suppose to be cleaning our portion of the bike trail once a week based on the contract with the city. We will clean it every other week until the end of this season. New schedules will be published.
It was suggested that we schedule our Bike Trail Dinner for either April 25 or April 18. Ann will contact the Courthouse Pub. We also need to find out when the Sr. Dinner is slated for before setting this date.
Membership Committee – No Report
Public Relations – Colleen indicated the committee has not yet met, but she will call a meeting. Colleen will be working with Ron to get something published in the HTR about our Exchange students (inbound and outbound) and our need for host families.
Interact Student – A discussion ensued about what the protocol for Interact students attending the meetings. It was noted that we only need to have one student attend each week and a given student may only attend once a month. However, it was noted that Ryan Henning should continue to attend the meetings as Marcelo’s host brother while Marcelo is with the Hennings.
Club By-Laws – Copies of the By-Laws were distributed. A separate meeting will be schedule to discuss potential modifications.
Club Mate – Dave was checking on the cost of the software Club Mate which is a club management software tool. Information has just been published that the software is available via a free download or can be purchased for $19 a copy. Dave will pursue getting a copy for our use.
Other:
· Tom Czerwonka should setup another Steak Fry at Point Beach in the lodge.
· Super Bowl ticket information has arrived and will be forwarded to Bob Medvec; Tom already has information on the website. Easy fundraiser – tickets sell for $10 each and our club keeps $7 a ticket.
· Motion by Bob, seconded by Ned, to order more banners. The design will be the same as the existing banner with the addition of our club’s origination date.
· Ron provided an update on the search process for a 2004 Outbound Student. An information meeting with a well-planned program was only attended by one student. We have not yet received a schedule from Rotary International.
· Brief discussion on the agenda for Monday’s “We are Rotary” meeting.

August 27, 2003, Board Meeting

Present: Ann Duebner; Bob Gahl; Dave Hartman; Ned Jacquart; Tim Schroeder; Ron Stangel; Jerry Juckem; Tom Finley; Brian Jensen Financials - Ned presented the financials indicating that the second quarter billing just went out. The suggestion was made that as part of our annual budget, the club should identify discretionary funds that can be used to fund special requests that are submitted to the club throughout the year, but are not something the club funds on an annual basis. Ned and Ann will take a look at this. Rest Area - No update on the rest area. Ann will contact Greg Buckley to inquire about the project. The club is prepared to make two $5,000 payments. We are also still interested in having Rotary benches. Ethnic Fest - Considerable discussion centered on the preparation for Ethnic Festival · Food Order (Done – Brian) · Meat Order (Brian will contact Sara as he believes she did this) · Tent (Dave – Boy Scouts – club will make a donation to the Boy Scouts for the use of their tent) · Signs/Pricing (Ann to make and drop off by Ned) · Cash Box, Cash, and Bank Bag (Ned) · Tables (Dave to pick up from Grace Church – 5-6 tables) · Kringles (Ned to pick up in Racine – minimum order is 400) · DQ Dilly Bars (Sara to order – Brian will verify) · Ice (Brian to check with Sara – get from Sr. Center) · Cooler (Dave has one; plus there may be some freezer storage in the Sr. Center) · Bins for Soda (Brian will purchase clear bins) · Grills (Ned and Dave) · Boxes of Stuff (Brian will deliver the supply boxes to Dave) · Interact Help (Ann will make a contact) · Rotary Banner and Table Skirting (Brian) · Nescos (Ned to contact Metalware · Wash Station (Dave) · Fire Extinguishers (Dave) · Meat Thermometer (Brian has one in the supply box) · Pick up non-perishable foods at Pick’N Save (Ned); Rest of food will be delivered on Saturday morning by Pick’N Save. Membership – It was decided that the Board should not start planning membership activities, but should wait for the membership committee to come forth with a recommendation. Ann sent an email to Tim outlining some suggestions from the District Governor. Tim will call a Membership Committee meeting to discuss. District Simplified Grant Application – Nick completed the application and submitted in a timely manner. The project centered on a Literacy Program at the Lester Library. Request for Funds from TREP – TREP submitted a request for $3,500 to fund a used fork lift. The club thought this was a great cause, but was unsure what type of discretionary funds it would have this year to expend. At this point, we will deny the request. As noted above, we will try to identify how much discretionary money is available to fund special requests such as this. Ann will contact Lois Masarik with our decision. Relay for Life – Due to a lack of participation from the Rotary Club in this event, a motion was made and seconded to discontinue the club’s participation in the Relay for Life Program. Many of the members are already donating and/or walking through other organizations. Bike Trail Clean Up - It was noted that Ned, Kim, and Colleen spent 1-1/4 hours cleaning up the Bike Trail. Absence - Ann noted she will be out of town on business for the next several weeks and will not be in attendance at the September 8 meeting and will not be in town for Ethnic Fest. Next Meeting · Review Club By-Laws · Date for Bike Trail Dinner · Discretionary Funds

July 30, 2003, Board Meeting

Present: Ann Duebner; Nic Niederlander; Dave Hartman; Brian Jensen; Ned Jacquart; Jerry Klinkner
Financial Update
· About $2,500 to collect from 1st quarter billing · 2nd quarter billing will be sent out shortly · All bills are paid
· $5,000 set aside for 2002-03 payment to the city
Ethnic Festival
· Larger Booth – fee paid ($100) · Tent – Dave has a tent from the Boy Scouts that we can use · Gas Grills – Dave and Ned offered to let us use their gas grills · Freezer – Dave has secured a freezer · Products: o Hamburgers/brats/chips/soda/water – Brian will coordinate getting these items. Meat to come from Reinhart and other items to come from Pick’n Save o Dilly Bars – Sara to coordinate getting these from Dairy Queen – Sell for $1.00 and make 50 cents on each. o Racine Kringles – Bob to coordinate this effort; Ned volunteered to drive down to pick them up depending on what date this needs to be done.
· Rotary sign, aprons, etc. – Brian will go through the boxes he has, organize their contents, and get them to Dave Hartman as Brian will not be in attendance at Ethnic Fest. · Tables – Brian to check with Grace Congregational Church – Ann volunteered to pick them up.
Bike Trail Rest Area
· No further word from the City on the payment (Greg Buckley is the contact) · No further word on the benches (Tim Meyers is the contact) · Clean Up – The Rotary Club is responsible for occasional clean up of the Rest Area and the trail to the ½ way point between the Lighthouse Inn and the Rest Area. The city has been maintaining the area for now as they are still doing work on the trail. o We should get volunteers to clean our assigned trail area every 3 weeks and before holidays. o The question arose as to how much of the surrounding needs to be picked up. Dave indicated the Boy Scouts did the initial clean up and did 6 feet on either side of the trail and the city was happy. o Ned to coordinate the clean up schedule.
Recognition of Elaine (Lighthouse waitress) –
It was decided not to do anything at this time; perhaps we may want to do something around Christmas.
Public Relations
· Colleen was not in attendance at the meeting · Board discussed the need to get continual Press Releases to the media, and the need for a standard Press Release format. · Upcoming Events that should be submitted to the media include: o Inbound Rotary Student – Picture arriving at the airport along with a short article about the need for host families o Outbound Rotary Students – Picture along with a short article about their destinations and our club’s role in the program o District Governor Visit – Picture of Cathy and a short article about her club visit and her role in the Rotary organization
Membership
· Tim was not in attendance at the meeting · Discussed the 3 candidates we currently have for membership o Craig Pauly (Jerry Paczkowski) o Mark Taggart (Jerry Guy) o Paul Cramer (Dennis Swetlik)
District Simplified Grant Application
· Discussed the 5 ideas submitted and discussed how the decision is made as to what project is pursued. · It was noted that it was the Board’s authority to make this decision and bringing the ideas up at a meeting, discussing them, and then voting could create a little tension/confusion. · Board supported the idea of keeping the project local. Nic volunteered to spearhead a literacy project and to submit the grant application.
Automated Club Administration Software
· Information Ann received at the P.E.T.S. training was forwarded to Dave for his review. He will look into the feasibility of the program and pricing.
Sr. Dinner Booklet Advertising
· Tabled the issue, but need to get approval from businesses prior to running the ad and billing them.
Board Membership
· Copies of the club By-Laws indicate that we should have 4 members at large. We currently have one member at large – Jerry Klinkner. The 4 members will be elected at our meeting on August 4. · After reviewing the By-Laws, Ann suggested that the Board review the By-Laws as a group and determine what modifications need to be made or assign a committee to work on the modifications. Dave Hartman agreed and indicated he started that project when he was President. · Dave will distribute copies of the By-Laws and the Constitution (from Rotary International – not changeable) to the Board members to be discussed at their August Meeting.

May 28, 2003 Board Meeting

1. Financials are stable.
2.Tim Schroeder will speak to Tim Myers to arrange use official Rotary Bench on lookout. Our bench instead of the one in the original plans may save us some overall money on the construction at the site.
3. Ethnic Fest 9/13: Sarah Gallagher will chair ice cream, Bob Gahl will chair Kringles, Brian Jensen will be overall chair of event and take care of other food and beverages. Fire Marshall is Gerry Guy.
4. Bob Gahl will ask Keith Koeppel from Lions if we can sell Kringles at Applefest.
5. We said NO to sending student/s to the Wisconsin Leadership Seminar in June, a proprietary orginization at $175 per.
6.Changing of the Guard June 30 at our regularly scheduled noon meeting. Bob Gahl to give a wrap up of the year and Ann Durbner to give her plans for her presidency.
7. Steak Fry-out to be scheduled for July 7, time and place to be determined.
8. Sent $100 to FBLA.
9. Dave Hartman will check banner inventory and poll the club for possible changes.
10. Trail Pickup: Ned Jacquart to set up schedule after he finds out what is expected of us.
11. Still need people to sign up for Meal on Wheels.
12. Ann Duebner will let us know possible dates for next board meeting in June.

April 23, 2003 Board Meeting

1. Money borrowed from the Student Loan Fund two years ago($6000) is to be paid back over 3 years. With our current and expected financials, this plan should be do-able.
2. Board is investigating the possibility of purchasing a centennial bench for $350 for the Mariner Trail Rotary Outlook. Tim Schroeder will talk to Tim Myers about this.
3. Ann Duebner continues to search for a president-elect. She says she's getting close. We especially need one by July 1 to set up programs for the coming year.
4. Blazing Trail dinner was such a success and so much fun that we plan to continue it next year. Dave Hartman is already planning auction items.
5. Kim Henning volunteered to be our first host family for our exchange student. But we'll need a second one to take over come October.
6. Consideration given to purchase Rotary Caps for our fundraising events. Voted nay secondary to hygiene concerns.
7. Tim Schroeder hopes to get at least one of two prospective members on board before July 1.
8. We accomplished enough this year to qualify for a presidential citation for the club.

March 12, 2003 Board Meeting

1. Financials are stable
2.We have $2100 pledged for Polio Plus from 15 members. We are looking for 100% participation at ANY level of committment.
3.Blazing Trail committee starts their promotion campaign
4.Orientation and membership committee to consider a video about Rotary, fireside chat at someone's home, informational pamphlets.
5.Discussion surrounding a public relations/ marketing committee as a sub-committee to Club Service.
6.We are up two so far for membership. Goal is 4.
7.Ann Duebner goes to PETS the end of March, then there's the District Assembly on April 5 in the AM in Slinger, then District Conference April 12, 13.

February 24, 2003 Board Meeting Notes

Voted to give the fire dept $150 as usual for their fire safety promotions.
Voted to send two students from Two Rivers,(Lutheran High), to the World Affairs Seminar this summer. We only have to pay for one at $350.

February 19, 2003 Board Meeting Notes

1. We are sending $250 for Badger Boys State.
2.Rummage sale is on. Will try to get the old Pontiac garage building. Date to be determined.
3.Blazing Trail Dinner and Auction on for April 6 at $70 per person. Team is trying to get more items to auction.
4.Senior Dinner as scheduled put together by the triumvirate of Sarah Gallagher, Doug DeVries, and Gerald Paczkowski.
5. Ethnic Fest to include brats and burgers as before plus kringles and DQ treats in ONE stand.
6. Need to get Polio Pledges in and hopefully real money too since the Bill Gates foundation will match whatever money we give to the Foundation by 2/28.We keep getting boxes of quarters in which are listed to each donor.
7. Still looking for president-elect designate for the momentous centennary year!
8.Ann Duebner to decide in her year about mandatory rotary pin wearing.
9. Will give rotary booklets and pins to new members asap. Tim Schroeder is membership chair and will head these events.

January 15, 2003 Board Meeting Notes

1. Financial outlook is good thanks to the Packer Stand and members paying their dues in a timely manner
2. Senior dinner: well invite Doug DeVries to the next board meeting to discuss strategy to at least break even with the event. Consideration could be made to increasing the cost of the ads; Tim Schroeder could poll the TRBA for support through ads; make room for more ads in the booklet. Will also invite Sarah Gallagher to the meeting.
3. Packer Stand; Definitely should continue since it is now our major fundraiser. Consider keeping our commitment to four and if we get more volunteers so much the better. Nick N and Tim S will co-chair. next year! Nick to interface with Ray Grieg from Manitowoc club for specifics.
4. Ethnic Fest: Voted to continue to serve burgers and fries, etc. Will also probably have a second stand with Danish Kringles to sell by the slice, samples, and sell whole. Hope to realize $350-$700 profit. Bob Gahl and Dave Hartman to chair.
5. Forget about fund raising with medallions, ornaments, and a beef-cake calendar.
6. Membership: Tim is gathering names. Consider Metal Ware and Aurora representation. Bob Gahl will contact Margo Hall. Consider Barb Faber from TR Clinic.
7. We had a full house Jan 6 because we were lucky.
8. Bike Trail Dinner and Auction set for April 6 at Courthouse Pub. Have Gerald Guy do pics and story in HTR; advertise at local stores and maybe even radio. Tim S and Bill Gruetzmacher to organize.
9. Bob Gahl to ask Kim to set up another Rotary at the Bucks night for fellowship.
10. If a member loses a name badge, he/she must pay for a new one, about $10.
11. Names for possible pres-elect: Tom Czerwonka, Brian Jensen, Sarah Gallagher.
12. Host family still needed. Tim will ask Ridgly Schott to scope out possibilities at the school and we’ll see if G Guy can run a story in the HTR.
13. Voted to resurrect the Rummage Sale hopefully for May. Problem was where to hold it. Consider Washington House, TRHS, Elks,Armory (or Tom Finley’s garage).
14. Don’t know yet about the Steak Night by the Fire at Point Beach.

October 7, 2002 Board Meeting Notes (Quick meeting following regular meeting)

Dennis Swetlick reported that he had three good candidates for outbound students for 2003/2004. All are very interested as well as their parents in participating. Application fee is $1000 each. We currently have the funds but with Ethnic Fest being breakeven at best, this will be a stretch. A vote was taken and it was agreed to submit all three to the District. Dennis agreed to ask the District if they could provide some financial relief if all three were accepted by the District. Nate will provide money to Axelle so she can buy an English/French dictionary.

August 19, 2002 Board Meeting Notes (5:00 PM prior to Steak Fry)

Assistant District Governor, Margaret Wittkopp addressed the board on a variety of issues including membership. She suggested that the club might concentrate recruiting on women members and urged we set our goals a bit higher. Tim Schroeder, Membership Chair has a plan to get all members involved in the recruiting activity. Other discussions involved World Community Service Projects and the value of attendance at the District Assembly. Bob Gahl indicates that he will chair the Polio Plus effort and will have a program on the topic. There will also be a program in November on the Foundation and Benefactors programs. Ann Duebner is putting together the Program Chair list for the balance of the year and has a few scheduled events and some backup programs.

Notes From 7/24/02 Board Meeting

Ned Jacquart will switch the books from accrual to cash basis to better clarify our cash position for everyone. Bob Gahl hopes to restart our student loan program with a loan to a student in the healthcare field. The fund has over $22,000 and has been inactive. The Senior Dinner will be analyzed in an effort to bring it to a breakeven. Polio Plus Campaign will kick off in November. Tim Schroeder reports that the City is waiting for the DOT to complete their work on the Mariner Trail before adding benches and finalizing the plantings. The binoculars will be reinstalled with improved anchoring. The City is considering a "picnic" at the site to honor contributors. We are looking for a "free" site for the fall rummage sale. Membership, Bums and Brags, District Governor visit were also discussed. The next board meeting will be August 19th at 5:00 PM prior to the Steak Fry. Margaret Wittkopp, Ass't. Dist. Governor will be here.

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Two Rivers Rotary Club • P.O. Box 272 • Two Rivers WI 54241-0272

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